Site Officer AI, powered by askKira
Site Officer AI, powered by askKira

For school Site Officers, Premises Managers and Caretakers

Every weekly check needs a list first.

You cannot test a different call point each week without knowing how many there are. You cannot flush the little-used outlets without knowing which ones they are. Most schools have neither list, and that is why the weekly walk so often becomes the same three easy checks and a signature.

Walk the site once, talking. The register writes itself.

Say what you can see

"There's a call point by the hall doors, zone 3, and two water extinguishers next to it." One pass, three entries, placed where you are standing.

Your numbers, not ours

If it already says 14 on the call point, it stays 14. Those numbers are in your fire log and the engineer's paperwork. Anything without a number gets the next free one.

It tells you what is missing

Not "well done, complete". It counts what you have and says plainly what the weekly checks still cannot be evidenced from.

What the lists are for

  • Call points — the weekly test uses a different one each week, in rotation BS 5839-1
  • Water outlets — anything unused for seven days gets flushed weekly ACoP L8, HSG274 Pt 2
  • Fire doors and extinguishers — rolling monthly visual checks RRO 2005, BS 5306
  • Emergency lighting — monthly function test BS 5266-1
  • Play equipment — weekly routine visual BS EN 1176-7
  • Glazing — where the critical locations are Workplace Regs 1992 reg.14

This records what you did. It does not certify that you are compliant, and it never will: that judgement belongs to your responsible person, not to a piece of software.

Start free

Site Officer AI Beta
  1. 1Where you are
  2. 2What you can see
  3. 3Check and add

Where are you standing?

Rooms, corridors, the plant room, the field. Name them the way you would say them out loud, because that is how you will say them next week.

You are at

What can you see?

Walk it and talk. Call points, taps, fire doors, extinguishers, emergency lights, play equipment, glass, plant. Say the numbers if they are painted on. Nothing is recorded until you have looked at it.

Ready

An example that works well: "Call point 3 on the wall by the hall doors, zone 3. Two water extinguishers beside it. Double fire doors into the hall, FD30, on magnets. Cleaner's cupboard tap in here, hardly ever run."

Going on the register at

Check this before it goes on

Each one shows the words that put it there. Take off anything that is not really there, fill in what you know, and add the rest.

The register

What the register can evidence

Counted from what is actually on the register, every time you open this. Nothing here is a judgement about whether the school is compliant; it is only what these lists could and could not support.

The school

This goes at the top of every report that comes out of here.

Saved.